How to connect Outlook with Gmail

If you want to use Gmail cloud-based email service instead of the server-based Microsoft Exchange, you're in the right place. This guide has everything you need to know about how to use Microsoft Outlook with Gmail.

How to use Microsoft Outlook with Gmail

You must first configure Gmail to work with Microsoft Outlook by enabling IMAP in Gmail.

Step 1: Go to Gmail and log into your account.

Step 2: Click the Gear icon in the upper-right corner and select Settings.

Step 3: Click the Forwarding and POP/IMAP tab.

Step 4: Click Enable IMAP in the IMAP Access section.

Step 5: Scroll to the bottom and click Save Changes.

Now you can add your Gmail account to Outlook. 

Setup Gmail in Microsoft Outlook 2016

Step 1: Open the Microsoft Outlook app on your computer.

Step 2: Click File and select Add Account.

Step 3: Enter the Gmail email address that you want to synchronize with Microsoft Outlook 2016.

Step 4: Click Connect.

Step 5: Enter your app password.

Step 6: Click Connect at the bottom of the window.

Step 7: Wait for Gmail to integrate into your Outlook app.

Step 8: Click OK.

Setup Gmail in Microsoft Outlook 2013

Step 1: Open Outlook 2013 on your device.

Step 2: Click File and select Account Settings.

Step 3: Click New.

Step 4: Select Email Account then click Next.

Step 5: Select Manual Setup or Additional Server Types and click Next.

Step 6: Select Pop or IMAP and click Next.

Step 7: Now enter some information including:

1. Your Name
2. Email Address
3. Account Type: IMAP
4. Incoming mail server: imap.Gmail.com.
5. Outgoing mail server (SMTP): smtp.Gmail.com
6. User Name: Your Gmail email address including @gmail.com.
7. Password: Your Gmail password.

Step 8: Click More Settings.

Step 9: Click the Outgoing Server tab.

Step 10: Check the box next to My outgoing server (SMTP) requires authentication.

Step 11: Select Use same settings as my incoming mail server.

Step 12: Click the Advanced tab.

Step 13: Enter exactly the following information:

1. Incoming server (IMAP): 993
2. Use the following type of encrypted connection: SSL
3. Outgoing server (SMTP): 465
4. Use the following type of encrypted connection: SSL

Step 14: Click OK.

Step 14: Click Next.

Step 15: Wait for Outlook to test the connection.

Step 16: Click Close when the test is successful. If it doesn't work, you can double-check your entries.

Step 17: Click Finish.